MSUCOM Base Hospital Selection/Assignment Process
MSUCOM is a community-based medical school that partners with Michigan hospitals that are part of the college's Statewide Campus System (SCS) to provide clerkship educational opportunities for our students. These partner hospitals are identifed as MSUCOM Base Hospitals.
Click here to access a list of current MSUCOM Base Hospitals.
MSUCOM students select or are assigned to a base hospital for their clerkship years. Students are expected to complete their core, required clerkship rotations at their base hospital. In addition, students will complete a minimum of 16 weeks of selective clerkship rotations at their base hospital and/or other institutions that are part of the SCS hospital network.
The following outline is intended to provide guidance as students negotiate this important process.
SELECTING POTENTIAL BASE HOSPITAL SITES
Although the college is comfortable with the learning opportunities provided to our students throughout the Statewide Campus System, students bring a variety of personal interests and issues to the process. Feedback from previous classes indicates that the following issues commonly surface in the base hospital selection/assignment process:
- Geography - what are the student's preferences for completing the clerkship program in a particular region of the state
- Career interests - if students approach their clinical clerkship program with an interest in a particular medical specialty, students tend to focus on hospitals that offer residency opportunities for graduate training in the specialty
- The size of the hospital - some students feel comfortable with the opportunity to know everyone at the hospital
- The number of residencies offered at the hospital - this can influence the educational environment in terms of the amount of structured educational programs, opportunities for direct student supervision by attending physician, access to structured clinical education programs, etc.
- Feedback and recommendation from senior students or residents completing clinical education programs at the hospital
Students are encouraged to visit/tour potential base hospitals as groups in the late spring and summer before selection in the fall. To facilitate the organization of these tours, the Office of Student Services will work with each class to establish class Base Hospital Liaisons. Students must schedule their visits/tours through their class Base Hospital Liaisons. Base hospital visits/tours are not a reason for an excused absence from mandatory classes and examinations.
Base Hospital Special Consideration
In the spring semester of their 1st year, MSUCOM students are offered the opportunity for special consideration of a base hospital location through demonstrated need based on specific criteria:
- Student, spouse or children with physical and/or mental illness/disability in need of health facilities or specialty services unique to a specific community and which cannot be duplicated effectively elsewhere.
- Student or spouse is the principal caregiver/support person for a family member with a physical and/or mental illness/disability.
- Students in the DO/PhD Program desiring a specific location to support unique research opportunity or compliment a residency and/or fellowship choice.
- Students with rare and unusual circumstances not outlined in Type I or II criteria.
Students are encouraged to review the MSUCOM Special Consideration Policy to determine eligibility before submitting the request form to the MSUCOM Registrar's Office for consideration. The Base Hospital Special Consideration Committee, appointed by the MSUCOM Dean, evaluates all requests and make decisions to grant or deny requests. The MSUCOM Dean will review all Committee decisions.
Base Hospital Positions Offered at Participating Partner Hospitals
Academic Programs staff annually interact with the Directors of Medical Education from each base hospital to identify the number of base student positions that will be offered to each class. The number of positions offered at a particular hospital typically varies with the size of the hospital, the nature of the patient base served by the hospital, the educational culture of the hospital including staff physician commitment to clinical education, and commitments that the hospital has made to support clerkship educational programs of other allopathic or osteopathic medical schools during the online selection process.
We strongly encourage students to become acquainted with the clinical educational opportunities offered within the college’s affiliated hospital network. Individual student orientation to specific hospital educational opportunities typically involves visiting hospitals of interests that often include meetings with Directors of Medical Education and/or residency program directors, conversations with senior students or residents completing clinical education programs at a hospital, review of online material related to a hospital, or advice from practicing physicians or faculty mentors. This process needs to be completed by the end of the summer semester.
Identification of Individual Student's Preferred Base Hospital Assignment
Students will have access to student positions offered at each base hospital during the online computer based selection process. Once this information is available, each student has the opportunity to indicate his/her preferred base hospital site via this online program from the initial posting. Although the online program will indicate the number of students requesting an individual base hospital, names of those students are not available for student review.
Caution: although some students typically wait until literally the last minute to finalize their preferred site selection, remember that at the close of the online program you can encounter some variability in precise time among various clocks or watches.
Resolution of Student Over-Selection of a base hospital site
Occasionally, the number of students selecting a base hospital as their preferred base hospital assignment will be greater than the number of student positions available at that hospital. This results in the hospital being "over-selected."
If the student’s preferred base hospital is not over-selected, the student’s base hospital assignment is completed and he/she will not be required to participate in the over-selected lottery process.
If the student’s preferred base hospital is over-selected, the student must attend the over-selected lottery process, typically scheduled in the evening the day after the closing of the online selection process.
Student assignment to over-selected hospitals will be resolved by a lottery drawing.
Students selected in the lottery have secured their position and are withdrawn from the process.
The over-selected lottery process proceeds through each over-selected hospital, completing the process of student assignment to the over-selected hospitals.
Secondary Base Hospital Selection Process
The available base hospital positions remaining open in the under-selected hospitals are summarized and posted for students still needing a base hospital assignment.
Students can review and indicate their preferred base hospital assignment from the institutions with open positions.
If the student’s preferred hospital is not over selected, his/her assignment is secured.
If the student’s second preferred base hospital is over-selected, the over selection will again be resolved by lottery and the process repeats itself until all students are assigned.
Student Exchange of Base Hospital Assignments
Although student exchange of base hospital positions is not a common occurrence, students will have an interval of about 10 days to indicate that they wish to exchange their base hospital assignments.
Appeal of Base Hospital Assignments
Occasionally students encounter life issues that warrant serious reconsideration of base hospital assignment. Requests for reconsideration of base hospital assignment are made to Dean Strampel. Although we have not identified a formal appeal process, the student requesting reassignment should be prepared to outline and discuss issues related to the request. Approval of student appeals obviously includes feedback from the proposed new base hospital regarding their ability to absorb the student into their system.
Base hospital positions that become open as the class completes Year 2 are not considered open for reassignment.